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Project Management (a quick tutorial) - What is Project Management anyway?

2. What is Project Management anyway?

Project Management is the overall planning, co-ordination, monitoring and control of a project from inception to completion.  The primary purpose is to meet a client’s requirements. 

Project management includes both the leadership of the project team and the management of project activities.  The objective is to produce a functionally and financially viable project that will be completed:

  • on time,
  • within the authorized budget,
  • to the required level of quality, which will
  • satisfying the requirements of the client and other stakeholders

on time, on budget, client's level of quality => stakeholders satisfied 

Project Leadership

The project leader leads the project team by:

  • modeling
  • inspiring,
  • challenging,
  • enabling,
  • encouraging

The goal is to mobilize the project team and transform the project plan into action, through the effort of the project team:

Leadership is … the practices leaders use to transform
values into actions, visions into realities, obstacles into innovations,
separateness into solidarity and risks into rewards.

Leadership Challenge, Oozes and Posner

 

Managers manage things, leaders lead people 

Project Management Responsibilities

The Project Manager has eight primary areas of responsibility:

  1. project scope
  2. project timeline
  3. project cost
  4. project quality
  5. project risk
  6. project communications
  7. project procurement
  8. project staffing

To succeed the Project Manager defines, plans, schedules, monitors and controls each responsibility.  Conversely the project is not being managed if the project scope, schedule, costs, quality, risk, communications, procurement or staffing are not being defined, planned, scheduled, monitored and controlled.  Specifically:

  1. Scope: The project scope is defined with full stakeholder agreement.  Changes are tracked and managed.
  2. Timeline: The project plan is developed with tasks defined and scheduled.  Time Buffers are in place to accommodate unknown events and minimize impacts.
  3. Cost: The project costs are identified and tracked, per company requirements.  Cost Buffers (contingencies) are in place to accommodate unknown and unplanned events and impacts.
  4. Quality:  Project quality expectations have been defined with quality assurance and quality control efforts in place
  5. Risk: Project risks have been identified and mitigation plans have been developed for the high probability / high impact risks.
  6. Communications: a project communication plan is in place and communication flows as required to plan, resolve issues, document changes, document agreements, track project progress and keep all stakeholders informed
  7. Procurement:  Project purchases are scheduled as required by the project timeline.  Materials and equipment have been selected to meet the project quality requirements.
  8. Staffing:  Project staffing requirements have been defined and staff selected.  The chosen team is skilled and committed to deliver the project scope, schedule and budget.  Project leadership models, inspires, challenges, enables and encourages the project team.
I Word to the Wise

Many project managers believe they manage their project in all eight project management areas; however few actually succeed in all areas.  The probability of success increases as each area is mastered and applied.  

F  Voice of Experience –

The role of project management is seldom defined.  When project management is defined it is often expressed through a circular reference, comprising of everything and anything required to manage the project.  

It is up to you to deliver your project.  To do this you must lead your team and plan, monitor and control the team efforts.  To gain success - review each area of responsibility: daily, weekly, monthly…

Project often start simple and then become complex…. Don’t gamble with project success.  Plan your project and work the plan.


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Construction Management Southeast Kansas

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Construction Project Management is project management that applies to the construction sector.  Construction Project Management includes the overall planning, coordination and control of a project from inception to completion aimed at meeting a client’s requirements in order to produce a functionally and financially viable project.

What is Construction Management?

Construction managers plan, coordinate, budget, and supervise ...

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