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Project Management (a quick tutorial) - Change Management

Change Management

Projects are dynamic, changing as conditions change.  A change in one area often leads to a change in another area. 

Action:

  1. Document each change - as it occurs
  2. Evaluate the change as it relates to schedule, cost, quality, risk, staffing, procurement
  3. Communicate the change to appropriate stakeholders
  4. Receive acknowledgement the stakeholders support the changes and the changes to schedule, cost, quality, risk, staffing, procurement
  5. Revise the plan, schedule and budget to accommodate the change

It is important for the team and all stakeholders to know the current as well as the changed condition.  Often small changes impact the project scope, schedule, budget, quality and risk. Often decisions will need to be made between two or more alternatives, weighing the impact of various scenarios.

Project scope and scope changes must be defined, managed, controlled, verified, endorsed and communicated.  Small projects may use a spreadsheet to track the changes.  Large projects may use a database change management system.

The defined Change Management process should be included within the Project Plan.

IWord to the Wise –

Delaying a change decision may limit your options and force an undesirable or more costly scenario.  Many contracts have time requirements for the identification and resolutions of change events – know these requirements!

Change Management Log

The change management log summarizes project changes so they can be tracked and managed.  It provides:

  1. A unique number assigned to each change
  2. Critical dates for change tracking and coordination
  3. An explanation of the change and a listing of the parties affected
  4. A description of the impact to scope, schedule and cost

 

As the change is reviewed and processed:

  1. Update the cost and schedule impacts as the information matures
  2. Identify the next change action and the party who is responsible for the action.
  3. Identify the approval status and disposition of the change 

Scope Creep

If requirements are not completely defined and described and if there is no
effective change control in a project, scope or requirement creep may ensue.

Wikipedia

 

I  Word to the Wise –

Beware of scope creep 


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Construction Management Southeast Kansas

What is Project Management?

Project management is the process of planning, organizing, securing, and managing resources to achieve project goals.

What is a Project?

A project is a temporary work effort with a defined beginning and end, undertaken to meet specific goals and objectives. Projects are designed to bring about beneficial change or added value.

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What is Construction Project Management?

Construction Project Management is project management that applies to the construction sector.  Construction Project Management includes the overall planning, coordination and control of a project from inception to completion aimed at meeting a client’s requirements in order to produce a functionally and financially viable project.

What is Construction Management?

Construction managers plan, coordinate, budget, and supervise ...

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